DATE OF ISSUE:  15 January 2026

CLOSING DATE: 27 January 2026

TERMS OF APPOINTMEN

Contract: Permanent

Remuneration and Benefits: The successful applicant’s remuneration will be in line with DENOSA’s remuneration and benefits structure.

Job Specification

The Provincial Administrator is responsible for providing efficient administrative, membership administration, office operations, and delegated financial processes within the Western Cape Provincial Office of DENOSA.

Inherent Job Requirements:

• Matric plus a Public Administration Diploma/Degree.
• Minimum 2 years’ experience in office administration, and financial administration (quotations, banking, reconciliation, and reporting.

Responsibilities:

1.     Financial Administration

• Source, compile, and evaluate quotations in compliance with approved procurement and supply chain management policies.
• Capture, process, and submit all financial transactions accurately on the Pastel Accounting System.
• Reconcile invoices and verify the completeness and accuracy of all supporting documentation before payment processing.
• Perform banking-related functions, including preparation and submission of payment batches, verification of beneficiary details, and processing of electronic fund transfers (EFTs) in line with approved signatory mandates and finance policies.
• Prepare and submit monthly financial reports to the Provincial Secretary and Head Office in accordance with reporting timelines.
• Monitor and track budgets to ensure expenditure aligns with approved allocations and organisational financial controls.
• Support internal and external audit processes, ensuring compliance with statutory, regulatory, and organisational financial requirements.

2.     Membership Administration

• Capturing membership and loading forms on the system within 3 days of receipt.
• Reporting any challenges during capturing immediately
• Checking the monthly membership growth on the mass Q-link system to make sure that all forms captured are deducted, and do a follow-up on the members whose membership is not active and reinstate them.
• Assisting all members with their funeral claims and following up with the National office on unpaid claims.
• Assist all members coming to the office to pay their membership subscriptions and refer them to relevant officials.
• Assist with the distribution of the cooperative items (diaries, calendars, and IND items) we have in the office to the members and make sure that they are distributed to regions so they can reach all the members.
• Master all relevant applications of membership administration on Q-link.
• Attend to all telephonic membership queries immediately.
• Requesting membership from the regional district offices to verify it with the one we have on the system, to make sure that our members are located in the province.
• Migrate all members to their respective facilities.
• Update membership contact, personal information, and address details on the system.
• Monitor members in arrears monthly, report, and contact members to retain their membership

3.     Office Administration & Operational Requirements

• Assist with Provincial office operations.
• Ensure effective filing systems (manual and electronic)
• Correspondence, minutes, and records
• Scheduling meetings and coordinating logistics
• Provide administrative support to provincial events, meetings (minute taking in PEC, FINCOM, and other related meetings), and organisational programmes.
• Knowledge of office systems, policies, and administrative governance.
• Manage Diaries meetings and conferences.
• Schedule appointments for all officials.
• Observe all policies of the organization in execution of duties, e.g., leave, pool car, assets, etc., and keep an accurate record.

Attributes:

• Accuracy, attention to detail, and deadline-oriented.
• Proficiency in MS Word, Excel, Internet, and e-mail.
• Good interpersonal and communication skills (verbal & written).
• Able to work on multiple projects/tasks simultaneously.
• Must be able to work independently, as well as in teams.
• Must be able to work in a highly pressurized environment.
• Communication Skills.
• Knowledge of Creditors & Debtors.

WRITTEN APPLICATIONS TO:        The General Secretary

                                                            DENOSA Head Office

                                                            Pretoria

                                                            P.O. Box 1280

                                                          0001

                                                      or

All interested applicants who meet the minimum requirements may submit a brief CV, verified qualifications, ID, and driver’s licence (all copies must be scanned; photos will not be accepted), along with an application letter. The subject line of your application should specify the name of the position you are applying for.

DENOSA is committed to the principles of Employment Equity and to fostering an inclusive, diverse, and representative workforce. Preference will be given to suitably qualified candidates from designated groups in accordance with our Employment Equity Plan and relevant legislation. Communication will be limited to shortlisted candidates only. If you have not been contacted within two (2) months of the closing date, please consider your application unsuccessful. The organisation reserves the right not to make an appointment.

Enquiries may be directed to the Human Resource Manager at: 012 343 2315

Applications to be emailed to: jobs@denosa.org.za